Author guide to Editorial Submission

Each journal has its own URL on Editorial Submission — editorialsubmission.com/journal-slug. You will select your journal slug when the journal is set up. Open the link from the journal’s website or invitation email. Do not use Publisher login; authors sign in on the journal’s own site.

Review the journal’s author instructions for scope, formatting, reference style, and file requirements. Editorial Submission collects standard metadata and files, but each journal sets its own editorial policies.

Have these ready:

• Manuscript PDF (required, up to 20 MB)
• Source files such as LaTeX or Word (required, up to 50 MB)
• Cover letter for editors (required, up to 10 MB)
• Anonymized manuscript PDF if the journal uses double-blind review (up to 20 MB)

Upload a separate anonymized manuscript with author names, affiliations, acknowledgments, and other identifying details removed. Use neutral file names. You will need an updated anonymized file for each revision as well.

Every submission requires a competing-interests statement. You will also declare whether the work was funded; if funded, list funders (with optional award numbers and grant DOIs). You may optionally suggest or oppose potential reviewers.

Sign in on your journal’s site, open your dashboard, and choose “Start a submission”. A draft is created immediately and you enter the guided wizard.

1. Details — article type, title, abstract, and keywords
2. Declarations — competing interests and optional reviewer preferences
3. Funding — funded or not funded, with funder details when applicable
4. Authors — co-author list, affiliations, and corresponding author
5. Files — manuscript, source files, cover letter, and anonymized copy if required

Yes. Use “Save draft” on any step to keep your progress. Drafts receive a manuscript ID when created. Incomplete drafts that are idle for an extended period may receive a warning email and are eventually removed — finish and submit before the retention window expires.

After all required fields and files pass validation, choose “Submit to journal” on the final step. You will receive a confirmation email and the status changes from Draft to Submitted.

Each draft and submission receives a unique manuscript ID (for example JF-2026-0142). Quote this ID when contacting the editorial office.

The corresponding author receives editorial emails, can edit the submission, upload revisions, and read decision letters. Exactly one author must be designated as corresponding. By default this is the first author in the list.

Co-authors are listed with name, email, and affiliation. They do not need to register unless they will act as corresponding author or submit revisions themselves.

The editorial office or platform may pause new submissions. You can still sign in to view existing manuscripts, but the “Start a submission” action will not appear until submissions reopen.

Some journals enable an article processing charge (APC) in Editorial Submission. If your journal has APC enabled and the Editor-in-Chief requires payment after acceptance, you will see the fee on the manuscript page. You can pay by bank transfer and upload a receipt, or—when Stripe is configured—pay online by card. The publisher confirms payment. Waives recommended by the EIC must be approved by the publisher. Journals that leave APC disabled never show fee or bank details in this system.

After you submit, each named co-author with an email address receives a confirmation link. They should open the link and confirm they agree to be listed. The corresponding author does not need a separate confirmation.

The corresponding author can withdraw a manuscript from the submission page while it is still under editorial consideration (before it is published, desk-rejected, or finally rejected). Withdrawal notifies the journal editors and cannot be undone from the author workspace.

Your manuscript is first screened at the editorial desk. It may be sent to a handling editor, returned to you for corrections, or rejected without external review. If it proceeds, reviewers are invited and the status moves to Under review.

Reviewer identities are not shown to authors. Editors summarize reviewer feedback in decision letters. For double-blind journals, your identity is also hidden from reviewers.

When a journal has enabled APC and payment is required for your accepted paper, the corresponding author pays using Stripe checkout (if available) or the journal bank account shown on the manuscript page, then uploads a receipt for bank transfers. The publisher verifies payment. Do not send APC to the Editorial Submission platform itself.

Open your author dashboard or the manuscript detail page. A status badge and timeline show each stage — for example Submitted, Desk check, Under review, or Decision pending. You also receive email updates at key milestones.

Review timelines depend on the journal and field. Editorial Submission sends reminders to reviewers on the schedule configured by editors, but the journal editorial office sets overall expectations.

• Accept — the manuscript moves toward production and publication
• Minor or major revision — you upload a revised version
• Reject — the submission is closed
• Desk reject — declined before external review

Decision letters appear on the manuscript detail page for the corresponding author and are also emailed. Desk and editorial messages are shown in separate sections so you can refer back to them later.

Contact the journal’s editorial office using the email on the journal landing page. Editorial Submission delivers decision notifications but does not make editorial judgments.

When a minor or major revision is requested, the corresponding author uploads a revised manuscript, updated source files, and a point-by-point response to reviewers. If the journal is double-blind, include an anonymized revised file as well.

If the desk editor finds fixable issues before peer review — such as missing metadata or the wrong file type — the status becomes Desk revision required. Re-open the wizard, make corrections, and resubmit to the desk.

That depends on the journal’s editorial policy. Editorial Submission supports multiple revision cycles; the editor decides whether to request further changes, accept, or reject after each round.

Accepted manuscripts move through production stages such as copyediting, production, and optionally author galley proof on your author dashboard. You will see status updates as the journal prepares the article for publication.

When the journal moves your article to Galley proof, you can download the galley PDF from the manuscript page and upload annotated corrections if needed. The production team then finalizes and publishes the version of record.

Yes, during the Galley proof stage use the corrections upload on the manuscript page. Outside that stage, contact the journal’s production team for late changes.

Each journal sets a default license (for example CC BY 4.0 or all rights reserved). License terms are applied when the article is published. When a journal enables APC in this system, the corresponding author pays the journal (or receives a publisher-approved waive) through the manuscript page—via Stripe or bank transfer receipt; otherwise APC remains outside this system.

After publication, the license appears on the public article page for your journal. Check the journal website or contact the editorial office if you need to confirm open-access terms before acceptance.

When the journal publishes your manuscript, a public article page becomes available on the journal site. The corresponding author also sees a link on the manuscript detail page in their dashboard.

If the journal assigns a DOI, it appears on the published record and may be deposited to Crossref automatically when the journal has Crossref configured. DOI assignment is controlled by the journal.

Use the DOI and public article URL shown on the published record. Follow the journal’s license terms when sharing the full text.